OLGA

Privacy statement

I. Name and address of the responsible person

The responsible party within the meaning of the European General Data Protection Regulation (EU-GDPR) and other national data protection laws of the member states as well as other data protection regulations is:

City of Dresden
PF 120020
01001 Dresden

Tel.: +49 351 488 0
E-mail: oberbuergermeister@dresden.de
Website: www.dresden.de

II. Name and address of the data protection officer

The data protection officer of the data controller is:

Postal address:
City of Dresden
Mayor's Office
Data Protection Officer
PO Box 12 00 20
01001 Dresden

Visitor address:
An der Kreuzkirche 6
2nd floor, room 233
01067 Dresden
Telephone: +49 351 488 1906

E-Mail: datenschutzbeauftragter@dresden.de 

III. General information on data processing

1. Scope of the processing of personal data

As a matter of principle, we process personal data of our users only insofar as this is necessary for the provision of a functional website as well as our contents and services. The processing of personal data of our users is regularly only carried out with the consent of the user. An exception applies in those cases in which it is not possible to obtain prior consent for actual reasons and the processing of the data is permitted by legal regulations.

2. Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for processing operations of personal data, Article 6 (1) lit. a of the EU General Data Protection Regulation (EU-GDPR) serves as the legal basis. When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) (b) GDPR serves as the legal basis. This also applies to processing operations that are necessary for the performance of pre-contractual measures.
Insofar as the processing of personal data is necessary for the fulfilment of a legal obligation to which our company is subject, Art. 6 (1) c GDPR serves as the legal basis. In the event that vital interests of the data subject or another natural person make processing of personal data necessary, Art. 6 (1) (d) GDPR serves as the legal basis. If the processing is necessary to protect a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 (1) lit. f GDPR serves as the legal basis for the processing.

3. Data deletion and storage period

The personal data of the data subject will be deleted or blocked as soon as the purpose of the storage no longer applies. Storage may take place beyond this if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject. Data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a necessity for the continued storage of the data for the conclusion or fulfilment of a contract.

IV.    Provision of the website and creation of log files

1. Description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.

The following data is collected:
(1) Information about the type of browser and the version used.
(2) The user's operating system
(3) The user's Internet service provider
(4) The anonymised IP address of the user
(5) Date and time of access
(6) Websites from which the user's system accesses our website
(7) Websites that are accessed by the user's system via our website.

This data is also stored in the log files of our system. Not affected by this are the IP addresses of the user or other data that enable the data to be assigned to a user. This data is not stored together with other personal data of the user.

2. Legal basis for data processing

The legal basis for the temporary storage of the data is Art. 6 para. 1 lit. f GDPR.

3. Purpose of the data processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's computer. For this purpose, the user's IP address must remain stored for the duration of the session.

These purposes are also our legitimate interest in data processing according to Art. 6 Para. 1 lit. f GDPR.

4. Duration of storage

The data is deleted as soon as it is no longer necessary to achieve the purpose for which it was collected.

5. Possibility of objection and removal

The collection of data for the provision of the website and the storage of the data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility for the user to object.

V. Use of cookies

This website does not use cookies that can be used to identify a user or browser. If necessary, certain settings of the user (e.g. selected language) are stored locally as a cookie.

VI. Newsletter

1. Description and scope of data processing

Our website offers the possibility to subscribe to a free newsletter. When registering for the newsletter, the data from the input mask is transmitted to us. These consist at least of the email address and, if applicable, also the name of the user.

2. Legal basis for data processing

The legal basis for the processing of data after registration for the newsletter by the user is Art. 6 Para. 1 lit. a GDPR if the user has given his consent.

3. Purpose of data processing

The purpose of collecting the user's e-mail address is to deliver the newsletter.

4. Duration of storage

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. The user's e-mail address is therefore stored for as long as the subscription to the newsletter is active.

5. Possibility of objection and cancellation

The subscription to the newsletter can be cancelled by the user concerned at any time. For this purpose, there is a corresponding link in each newsletter. This also enables revocation of consent to the storage of personal data collected during the registration process.

VII. Contact form and e-mail contact

1. Description and scope of data processing

Our website contains a contact form which can be used for electronic contact. If a user takes advantage of this option, the data entered in the input mask is transmitted to us and stored. These data are:

Name
E-mail address
Subject
Text of the message

For the processing of the data, your consent is obtained during the sending process and reference is made to this privacy policy.

Alternatively, it is possible to contact us via the e-mail address provided. In this case, the user's personal data transmitted with the e-mail will be stored.

In this context, the data will not be passed on to third parties. The data is used exclusively for processing the conversation.

2. Legal basis for data processing

The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR if the user has given his consent.

The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. f GDPR. If the e-mail contact is aimed at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR. 3.

3. Purpose of the data processing

The processing of the personal data from the input mask serves us solely to process the contact. In the case of contact by e-mail, this also constitutes the necessary legitimate interest in processing the data.

4. Duration of storage

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is deemed to have ended when it is clear from the circumstances that the matter in question has been conclusively clarified.

5. Possibility of objection and removal

The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued. All personal data stored in the course of contacting us will be deleted in this case.

VIII.    Web analysis by Matomo (formerly PIWIK)

1. Scope of the processing of personal data

We use the open source software tool Matomo (formerly PIWIK) on our website to analyse the surfing behaviour of our users. The software does not set a cookie on the user's computer (for cookies, see above). If individual pages of our website are called up, the following data is stored:

(1) Two bytes of the IP address of the user's calling system.
(2) The web page accessed
(3) The website from which the user reached the accessed website (referrer)
(4) The sub-pages accessed from the accessed website
(5) The time spent on the website
(6) The frequency with which the website is accessed

The software runs exclusively on the servers of our website. Personal data of the users is only stored there. The data is not passed on to third parties.

2. Legal basis for the processing of personal data

The legal basis for the processing of the users' personal data is Art. 6 para. 1 lit. f GDPR.

3. Purpose of the data processing

The processing of the users' personal data enables us to analyse the surfing behaviour of our users. By evaluating the data obtained, we are able to compile information on the use of the individual components of our website. This helps us to continuously improve our website and its user-friendliness. These purposes are also our legitimate interest in processing the data in accordance with Art. 6 Para. 1 lit. f GDPR. By anonymising the IP address, the interest of users in the protection of their personal data is adequately taken into account.

4. Duration of storage

The data is deleted as soon as it is no longer required for our recording purposes. This is the case after two years at the latest.

IX.    Rights of the data subject

Personal data is processed with your consent. Pursuant to Art. 13 (2) EU GDPR, you are informed of the following rights:

  • You cannot be forced or pressured to maintain consent.
  • You can revoke your consent at any time. After revocation, your data will be deleted.
  • You have the following rights vis-à-vis the City of Dresden: according to Art. 15 EU GDPR the right to information, according to Art. 16 EU GDPR the right to correction of incorrect data, according to Art. 17 EU GDPR the right to deletion or to be forgotten, according to Art. 18 EU GDPR the right to restriction of processing.
  • You have the right to lodge a complaint against the processing of your personal data with the data protection supervisory authority in accordance with Art. 77 EU GDPR.